Bridgecore
Budget Pulse for SAP S/4HANA

Stop budget overruns before the money is spent.

Bridgecore makes Budget Pulse. It checks every new purchase order in SAP S/4HANA against its budget. If a PO would push a budget too far, the budget owner and controller get a Teams and Outlook alert within minutes, not a surprise at month-end close.

Start a free pilot See how it works
  • No new procurement system
  • No changes to SAP
  • Live in weeks
A Microsoft Teams card from Budget Pulse: a new 90,000 USD purchase order would push the IT Cloud and Software cost center from 91% to 98% of budget, leaving 29,127 USD. Sent to the budget owner and the controller.
What a budget owner sees in Microsoft Teams minutes after a buyer saves a PO. Real screen from Budget Pulse with demo data.

SAP tells controllers what happened. Budget Pulse tells budget owners before it happens.

Most overspend is found after it can be stopped

In most S/4HANA companies, a purchase order goes out, the goods arrive, and the budget report shows the problem weeks later. By then the money is committed.

What Budget Pulse does for you

One job, done well: put the right budget warning in front of the right person while there is still time to act.

Catch overruns at the purchase order
Every new PO is checked against its cost center budget, including what is already spent and already ordered. Problems surface when the PO is created, not when the invoice lands.
For the CFO and VP Finance
Budget owners own their budgets
Owners get a plain-English alert in Teams and Outlook, where they already work. No SAP login, no report to run. They can call the buyer, delay the order or move money while it still matters.
For department heads and cost center owners
Less chasing for finance
Controllers see every flagged PO in one feed with a full audit log: which PO, which budget, who was told and when. Fewer spreadsheets and fewer "why are we over?" emails.
For controllers and FP&A
Budget control without a suite
You get the budget check that big procurement suites include, without buying, rolling out or retraining on one. Buyers keep using S/4HANA exactly as they do today.
For procurement
Live in weeks, not a project
Upload budgets from Excel or use the plan already in S/4HANA. Set warning levels in one settings screen. No consultants configuring SAP, no transports.
For whoever signs the project plan
Know why, in one sentence
An optional AI note explains each flag in plain words, for example "This $90K order takes IT Cloud & Software from 91% to 98% of its budget." It only sees totals and masked names, never people's names or emails.
For busy readers

What is an early warning worth to you?

Example: a company with 400 purchase orders a month, where 3% push a budget past its limit by $8,000 on average, would see about $1.15M of over-budget spend flagged each year. If owners act on a quarter of the alerts, that is about $288,000 a year kept, delayed or moved.

Try it with your numbers

How it works

Your buyers change nothing. Budget Pulse watches new purchase orders in S/4HANA and does the rest.

  1. A buyer saves a PO in S/4HANA

    Same screens, same process as today. Budget Pulse picks up the new or changed order within minutes.

  2. Budget Pulse checks the budget

    It adds the PO to what the cost center has already spent and ordered, and compares it to the budget and your warning levels.

  3. The right people are told

    Over the line? The budget owner and controller get a Teams card and an Outlook email with the amount, supplier, and how much budget is left.

The Budget Pulse Spend Gate screen: 6 purchase orders checked in the last 24 hours, 1 within budget, 2 warnings sent to budget owners, 3 over-budget alerts sent to owner and controller.
The controller's Spend Gate: every checked PO, who was alerted, and a full audit log.
An Outlook email from Budget Pulse Alerts: a new 100,000 USD PO would push IT Cloud and Software from 98% to 105% of budget, 70,873 USD over.
The same alert in Outlook, for people who live in email.

Take the full product tour

Optional AI

AI that explains, not just alerts

An alert tells a budget owner that something is wrong. Budget Pulse also tells them why, in one plain-English sentence: which budget, how far the PO pushes it, and what that means for the year.

The same note appears in the app, in the Teams card and in the Outlook email. Controllers can also ask for a plain-English summary of why a budget is off plan.

Owners understand the alert in seconds, so they act on it instead of forwarding it to finance.
  • Off by default
  • Your data stays masked
  • Hard usage limits

Works with leading AI providers like Claude and ChatGPT, with support for your company's own approved AI account coming soon.

A flagged $120K purchase order in Budget Pulse with an AI note: the Spend Gate flagged this order because it pushes IT Cloud and Software past its 95% alert level, taking budget use from 91.1% to 100.1%.
A real AI note on a flagged purchase order. Demo data.

Your month, before and after

Today

  • Overspend is found in the monthly or quarterly budget report.
  • Budget owners get an export they don't read.
  • Open POs are invisible until they are invoiced.
  • Finance spends days explaining variances after the fact.

With Budget Pulse

  • Overspend is flagged when the PO is created.
  • Owners get a short alert in Teams and Outlook.
  • Spent, already ordered and left to spend, in one view.
  • Every check is logged, so audit questions answer themselves.

Try it free for 90 days

90 days covers a full quarter, so you see a real close with Budget Pulse running. We are taking on a small number of pilot companies. You see real alerts on your own purchase orders before you decide anything.

Ask about a pilot
  • No cost for the pilot. We do the setup with your team.
  • Warn only. Budget Pulse never blocks a buyer or changes a PO.
  • Read only. It reads S/4HANA data through SAP's standard interfaces and writes nothing back.
  • Test system first. We start in your development or test system, then move to production when you are ready.
  • Your numbers at the end. How many POs were flagged, how much money, and what owners did about it.

For your IT and SAP team

The short version your SAP team will ask for.

No changes to S/4HANA

No custom code, no modifications, no transports. "Clean core" by design, so SAP upgrades stay routine.

SAP standard APIs

Reads budgets, actuals, open POs and master data through SAP's released APIs only.

Runs on SAP BTP

A side-by-side app on SAP Business Technology Platform. Built for S/4HANA Cloud and on-premise.

Your Microsoft 365

Alerts go through your own Teams and Outlook. Your admin approves access once.

Architecture, data and security details

Questions buyers ask

Will it slow down or block our buyers?

No. Budget Pulse checks the PO after it is saved and sends a warning. Buyers are never stopped. Blocking can be added later if you want it.

Do we need Ariba, Coupa or another procurement suite?

No. Budget Pulse is built for companies that create purchase orders directly in S/4HANA and want budget control without a new system.

We already have budgets. Do we have to rebuild them?

No. Use the plan you already keep in S/4HANA, or upload your budget from an Excel file. Budget Pulse shows you exactly what will change before you save.

SAP has Budget Availability Control. How is this different?

Budget Availability Control needs a configuration project in SAP. Budget Pulse uses the same ideas your finance team knows (warning and alert levels per cost center), is set up in one screen without SAP configuration, and sends alerts to Teams and Outlook. It can also run next to it.

Do budget owners need an SAP license or training?

For alerts, no. Owners read them in Teams or Outlook. If they open the Budget Pulse app, it runs in a browser with no SAP screens. We will check what your SAP contract says during the pilot.

What about AI and our data?

AI notes are off until you turn them on. When on, only totals and cost center names are sent, supplier names are masked, and people's names and emails are never sent. Usage has hard limits.

How long until it is live?

A pilot is usually set up in a few weeks: connect to your test system, load budgets, set warning levels and connect Teams and Outlook.

About Bridgecore

  • Founded by a senior SAP technical architect with a decade of SAP development experience across S/4HANA, ECC and SAP BTP
  • 5 SAP go-lives delivered, from design to hypercare
  • Public sector ready, with a CAC and U.S. government background investigation

Bridgecore Software is a U.S. company that builds apps for companies running SAP S/4HANA. Our first product is Budget Pulse.

We focus on one thing at a time: a specific money problem, solved for the people who feel it, without a big SAP project. The name says how we build. Our apps form a bridge to your SAP core and leave the core itself untouched.

See Budget Pulse on your own purchase orders

Book a 20-minute call. Tell us how you control PO spend today and we will show you Budget Pulse with your kind of numbers. No cost and no commitment.

Book a 20-minute call
info@bridgecoresoftware.com